Frequently Asked Questions

Who needs DDS?

What services are offered by DDS?

Why not get my own office shredder?

Are storage containers furnished?

When do I need DDS?

What performance guarantees are made by DDS?

What security risks am I exposed to?

What can DDS do with my outdated computer systems?

Why not use part time employees to shred records?

Should I be concerned about incidents with daily business records?

When should stored records be destroyed.

---

Who needs DDS?

Any public or private company or institution converting records to microfilm or fiche and dealing with everyday business such as payroll data, personnel files, customer lists, financial statements, bank statements, competitive price comparisons, R&D reports, sales reports, forecasts, and marketing plans.

IF YOUR COMPANY MAINTAINS ANY OF THE FOLLOWING, YOU NEED DDS.
financial records	inventory lists
payroll records	confidential correspondence and memos
personnel files	legal documents
customer lists	cancelled checks
tax records	account records/ledgers
microfilm and fiche	information on industry competitors
all outdated business records	computer print outs
invoices	medical records
price lists	advertising misprints
magnetic media	lottery tickets
plastic credit and I.D. cards	maps and blueprints
new product proposals	R&D information

If you are presently doing your own shredding, DDS will save you over $2,000.00 per year in wages alone.

Table of Contents

What services are offered by DDS?

DOCUMENT DESTRUCTION

We pickup and destroy confidential files into non-reconstructible fragments for recycling. We supply a variety of security containers and provide regularly scheduled pick-up and billing or can provide one-time service. All files are tracked from client to destruction and a notarized certificate of destruction is provided for all materials picked up and destroyed.

COMPUTER RECYCLING

The ability to "wipe" the data from computer hard drives may or may not be true. There are people, techniques, and equipment that can, for enough money, recover some if not most of the wiped data. The only sure method is to copy the data you wish to keep and then "shred" the old media drives. Tightening EPA regulation regarding lead, mercury and other toxic chemicals in the environment is causing concerns with disposal of old computers and electronic equipment in landfills. Document Destruction Services will pick up old computers and phone systems and demunufucture them for recycling. The hard drives will be shredded and the components containing toxic substance, such as the monitor tubes , will be sent to an approved recycler. Contact us for a free estimate.

RECORDS STORAGE

The period of time that business records are stored should be determined by a retention schedule. Document Destruction Services can assist in locating storage space off site to insure uninterruption of your business in case of a natural disaster or fire. Records from storage facilities of DDS can be shredded at a reduced cost. "No record should be kept longer than the approved, retention time.”

RECORDS MANAGEMENT AUDIT

A professional information disposal consultant is available to review your records management practices. Every business is entrusted with information that must be kept private. Employees and customers have the legal right to have this data protected. Without proper safeguards, information ends up in the dumpster where it is readily available to anyone. Ask for this free service.

ELECTRONIC DATA STORAGE

DDS offers electronic data storage and back-up services through a strategic partner, Data Survival. Data back-ups are automated using a technology called e-vaulting. This cost-effective technology reduces or eliminates the expense of hardware, software licensing, personnel resources and tape media.

PERSONAL SHREDDER SALES

Some businesses prefer to have office shredders next to copy machines for shredding small quantities of paper on the spot. In this case we can provide the very best in office shredding equipment to you at discounted prices. DDS has a variety of shredders for lease or sale. Contact us for your needs.

Table of Contents

Why not get my own office shredder?

With DDS there is:

NO shredder to purchase and maintain

NO employee wages to pay

NO wasted hours shedding

NO plastic bags to purchase

NO disposal of bulky, shredded material

NO dirt, dust or clean up

NO loss of confidentiality

Table of Contents

Are storage containers furnished?

DDS will furnish you with security containers to store your confidential material until it is time for destruction. Our containers come complete with a lid that can be locked, and heavy-duty casters that allow for easy movement. Click here for catalog of security containers.

Table of Contents

When do I need DDS?

Depending on the amount of material generated by your business and your storage capacity, you might shred every day, once a week, once a month, quarterly, or once a year. Whatever your needs, from daily activity to yearly cleanouts, DDS will meet those needs.

Table of Contents

What performance guarantees are made by DDS?

Our Performance:

• All confidential data will be picked up promptly and locked in our secured truck.
• All confidential data will be locked in our secured warehouse and shredded promptly.
• All containers will be cleaned before they are returned to customers.
• Our warehouse will be kept private, only escorted visitors will be allowed.
• We will handle all confidential data with the highest regard.
• We will always act in a professional manner, helpful, respectful, cooperative, neat and clean.
• We will make every attempt to recycle.
• Notarized certificate of disposal provided.

Table of Contents

What security risks am I exposed to?

THEFT, VANDALISM, AND INDUSTRIAL ESPIONAGE are becoming ever increasing security problems. We’ve all heard the stories resulting from confidential information getting into the wrong hands. One only needs to recall Watergate or the Hitachi IBM industrial espionage case. Today's information explosion can be devastating to your business. With the increased use of office copiers and computers, staggering amounts of sensitive information is being generated and carelessly discarded.

DUN’S REVIEW estimates corporate espionage costs U.S. businesses over $7 billion in losses yearly!

THE 1974 FEDERAL PRIVACY ACT was established to insure that government agencies protect the privacy of individuals and businesses with regard to information held by them and holds these agencies liable if any information is released without authorization.

See the current Newsletter for more related news!

Table of Contents

What can DDS do with my outdated computer systems?

Document Destruction Services offers Remanufacturing and Recycling of computer equipment. Complete data destruction is guaranteed and backed up by a notarized certificate. All material eligible for recycling are sorted and processed.

Table of Contents

Why not use part time employees to shred records?

Common sense dictates that payroll information and materials that involve labor relations or legal affairs should not be entrusted to lower level employees for destruction.

Table of Contents

Should I be concerned about incidents with daily business records?

Without a program to control it, the daily trash of every business contains information that could be harmful. This information is especially useful to competititors because it contains details of current activities.

Table of Contents

When should stored records be destroyed.

The period of time that business records are stored should be determined by a retention schedule. No record should be kept longer than this retention period.

Table of Contents
Back to the DDS Home Page